If you don't remember your Wild Apricot website address, check your email inbox for the welcome email that was sent to you when you joined or when the new site was launched. If you cannot find the email, check your spam folder, or email us for help.

Where you log in will depend on your website design. You'll click a  Login link that leads to a login page...

In the log in fields, you enter your Wild Apricot credentials – your email and password – then click the  Login button. If you do not remember your password, click the Forgot password link next to the  Login button. On the page that appears, you can enter your email address to receive a reset password link via email.

When you first log into Wild Apricot, you will be required to accept Wild Apricot's terms of use before proceeding.

After you log in, a message will appear with links in the bottom right corner if you have unpaid invoices or incomplete registrations, or are lapsed, overdue, or within a week of your renewal date.

You can click any of these links to resolve the corresponding issue.

You can change your password by clicking the Change password link that appears below or beside the link to your profile after you log into your Wild Apricot site.

On the screen that appears, you enter your current password, then the new password, and the new password again for confirmation.

Once you are logged into your Wild Apricot account, a link will appear to your member profile. Depending on how your Wild Apricot site was set up, the link will appear as your name or as View profile.

From the My profile screen that appears, click the Edit profile button to update your personal information.

After you've made your changes, click the Save button to save them.

Your Wild Apricot site administrator can choose your initial privacy settings, and optionally, lock them so you can can't change them.

To change your initial privacy settings, click the Privacy tab within your member profile then click the Edit profile button.

To change the privacy level for an item, click the circle under the appropriate column to limit access to anybody, members only, or no one. 

If you uncheck the Show profile to others option, you won't appear in any member directories.

Once you are finished changing your privacy settings, click the  Save  button. 

You can now check or uncheck the kinds of emails you want to receive.

There are three types of emails you can control:

• Event notifications – automatic event emails such as event announcements (sent to people not yet registered) and event reminders (sent to registered attendees only)
• Manual email blasts – email blasts sent by site administrators
• Forum subscriptions – if you have already subscribed to discussion forum updates

When you first join, you will have event notifications and email blasts turned on. For forum subscriptions, you can also control how frequently you receive forum update notifications.

After you have made your choices, click Save.

A membership renewal notice and/or invoice will be automatically emailed to you a certain number of days before your membership renewal date. Within the renewal notice, you can click the link to log into your Wild Apricot account.

Within the invoice, you can click the View invoice online link to view and pay the invoice online without logging in. 

You can also renew your membership from your member profile on your Wild Apricot site.  To view your member profile, log into your Wild Apricot site and click the link to your  member profile. Depending on how your Wild Apricot site was set up, the link will appear as your name or as  View profile .    

If you are limited to renewing only one period ahead or only within a certain number of days or months before the membership expires, a notice informing you of the next possible renewal date may appear in place of the  Renew  button.

After you click the Renew button, you can review and update your membership details, then click the Update and next button. Then, you click the Confirm button to confirm the renewal request.  You will be taken to the  Invoices and payments  page where you can pay for the invoice for the renewal.

Until the payment is made, a  Balance due  notification will be shown on the notification bar,

and a message will be displayed on your member profile:

To view or pay the outstanding invoice, click the link. You will be taken to the Invoices and payment tab on your member profile, where you can view and pay invoices, and view past payments. You can also access this screen by displaying your member profile then clicking the Invoices and payments link. 

Invoices with open balances (unpaid or partially paid) will be shown at the top of the screen.

To pay one or more outstanding invoices, click the checkbox beside the invoice(s) you want to pay, then click the Pay online button. You will be taken to an online payment screen where you can enter your credit card details.

You may also receive invoices via email. If you click the  View invoice online  link within the emailed invoice, can view and pay the invoice online without logging in. 

Once an event is set up and online registration is enabled, it will appear on the events calendar page.

To view the details for a particular event, click the event name or the Show details link. To register for an event, click the Register button.

After you've clicked the Register button, follow these steps to complete your registration:

1. If you are not already logged in, enter your email address. If you are already logged in, your email will already be filled in (though you can change it, to register another person). 
   
   
2. If there are multiple registration types, you will be asked to select a registration type. 
   
     
   
   Depending on whether you are logged on or not, some member-only registration types may not be available. If you are not logged in, but your email is already in the site's contact database, you will be prompted to log in. If your email is not in the contact database, you will be prompted to apply for membership.
3. Once you select a registration type and click Next, the main registration form appears. 
   
     
   
   Here, you fill out the registration form, and select additional event options, if any (e.g. meal preference, event sessions). If the event is set up with a guest registration option, you can indicate the number of guests.
4. Once you are finished filling out the form, click Next.
5. What happens next depends on the payment method chosen when the event was set up. 
   
   • If only offline payment was enabled, then you will have the option of cancelling or confirming the registration. If you click the Confirm button, an invoice will be emailed to you, and a registration summary will be displayed. From the registration summary, you can choose to view or pay the outstanding invoice.
   • If only online payment is enabled, then a Pay online button will appear. Clicking the Pay online button will take you to the online payment screen for your site's payment provider.
   • If both online and offline payment is enabled, then two buttons will be displayed: Pay online and Invoice me. Clicking the Pay online button will take you to the online payment screen for your payment provider. Clicking the Invoice me button will result in you being emailed an invoice – which you can pay online or offline – and a registration summary being displayed. From the registration summary, you can choose to view or pay (online) the outstanding invoice.

Creating a forum topic

If you are authorized to create new forum topic, a Create topic button will appear above and below the topic list. After clicking this button, you can enter the subject and the body of the new topic. You can use the options appearing on the content editor toolbar to format the body text, and add links and tables. Once you are done composing the topic, click Create. The topic will now appear on the main forum page.

Normally, the topics you post will identify you using your first and last name. If member pictures are enabled, your picture will be displayed unless the picture field is restricted under your privacy settings. If you chose to hide your entire profile from others in your privacy settings – or if you are not a member – the topic will identify you as Anonymous. If you restricted access to both your first name and last name in your privacy settings, you will be identified as Anonymous member.

Replying and commenting on forum topics

To reply to a topic, display the topic then click the  Reply  button.  After clicking this button, you can enter the body of your reply. You can use the content editor to format the text and add pictures, document, or links. Once you are done composing your reply, click  Post .

To comment on a particular reply within a topic, click the Quote link above the reply. This will include in your message the text of the reply that you are commenting on. Once you are done composing your comment, click Post.

To change the order in which topic replies are displayed, click the  Show latest replies  link or the  Show oldest replies  link. You can set the order differently for different topics, and your choices will be remembered between visits.

Subscribing to forums

You can subscribe to a  forum, or to individual topics within the forum, so that you receive email notifications of updates. After receiving the notification, you can visit the forum to view the new topics or replies.

To subscribe to the entire forum, visit the forum page and click the  Subscribe to forum  link above the topic list.

Once subscribed, you will receive email notifications of updates to any of the topics in the forum, with links to the new or updated topics.

To unsubscribe to a forum, click the Subscribed (Unsubscribe) link that appears in place of the Subscribe to forum link, or clicks the Unsubscribe link in the email.

To subscribe to just one topic in a forum, display the topic then click the  Subscribe to topic  link above the topic messages.

You will receive email notifications of replies or updates to this forum topic alone, with the full text of the reply or update.

To unsubscribe to a forum topic, click the Subscribed (Unsubscribe) link that appears in place of the Subscribe to topic link, or clicks the Unsubscribe link in the email.

By default, email notifications of forum updates are sent on a daily basis. You can change the frequency of the email notifications from daily to weekly or immediately.  Daily forum notifications contains a summary of the previous day's updates. Weekly forum notifications are sent on Sunday night/Monday morning, and contain a summary of the previous week's updates. 

Managing forum subscriptions

To change your forum subscription settings, go to the Email subscriptions  page within your member profile and click the Edit profile button.

In the  Forum subscriptions  section, you can unsubscribe from forums and topics and change the frequency of forum update notifications.

 

To unsubscribe to a forum or forum topic, uncheck the checkbox beside the forum or topic name. To change the frequency of the update notifications, click the dropdown and choose one of the following options:

Once you are finished making changes, click the  Save  button.

Adding posts

If you are authorized to add a blog post, an Add post button will appear above the topic list.

After clicking this button, you can enter the subject and the body of the new topic. You can use the options appearing on the content editor toolbar to format the body text, and add links and tables. 

You can also set the posting time and date. This does not affect when the post appears on the blog – it will appear as soon as you click the Post button – but only the time and date that appears below the post title.

Once you are done composing the topic, click Post. The post will now appear on the main blog page.

Normally, the topics you post will identify you using your first and last name. If you chose to hide your profile from others in your privacy settings – or if you are not a member – your posts will identify you as Anonymous. If you restricted access to both your first name and last name in your privacy settings, you will be identified as Anonymous member.

Commenting on a post

To comment on a blog post, display the topic then click the Add comment button. After clicking this button, you can enter your comment. You can use the options appearing on the content editor toolbar to format the text and add pictures, document, or links. Once you are done composing your comment, click Post.

To reply to a particular comment, click the Reply link below the comment. Once you are done composing your reply, click Post. Your reply will appear below the comment.

To copy a link to a comment or reply – so you can share it or link to it from another page – right click over Link and copy the address to your clipboard.

Modifying and deleting posts

After you've added a post, you can modify or delete it. 

To modify a post, click the  Edit  link below the topic in the blog post list.

To delete a blog post, including all comments and replies, click the Delete link below the topic. You can only modify or delete your own posts. 

Deleting comments and replies

After you've commented on a post, or replied to a comment, you can delete your comment or reply.

To delete a comment or reply, display the comments then click the Delete link.

You can only delete your own comments or replies.

Subscribing to a blog

You can subscribe to a blog and automatically receive updates in your RSS reader (e.g. Google Reader) by clicking the RSS icon that appears beside the page title.